JOB TITLE:	Attendance/Clerk	WAGE/HOUR STATUS:	Nonexempt
REPORTS TO:	Principal	PAY GRADE:	CT 303
DEPT/SCHOOL:	Campus	LENGTH OF ASSIGNMENT:	197 days
FUMD:	199	DATE REVISED:	6/2019

 

 

PRIMARY PURPOSE:

Responsible for the collection, maintenance, verification, entry, and retrieval of student data information.

 

QUALIFICATIONS:

 

    Education/Certification:

High School diploma or GED

 

    Special Knowledge/Skills:

Ability to communicate effectively in English and Spanish

Knowledge of basic data collection and word processing software

 

    Experience:

Some computer experience desirable

 

MAJOR RESPONSIBILITIES AND DUTIES:

1. Responsible for the collection, entry verification and retrieval of student attendance/data information.
2. Assist in the identification of erratic student attendance patterns and report findings to supervisor for follow-up.
3. Work closely with school administration to ensure of all student attendance data.
4. Provide accurate and timely computer generated student attendance reports.
5. Work closely with Attendance Officer and Campus Administrators regarding enrollment and withdrawal of students.
6. Helps to answer the telephone.
7. At time will need to assist in calling substitutes.
8. Perform any other duties as may be assigned by the Principal.
9. Perform all duties in a safe manner to avoid injury to oneself and/or others.

 

Records and Reports

1. Enter alphabetic, numeric, or symbolic data from source document using online computer terminal or personal computer.
2. Key and verify results according to procedures provided.
3. Recognize and correct errors in original data prior to processing.
4. Recognize deficiencies in source documents and returns them to originator for correction.
5. Print reports using database information including attendance reports, class or personnel rosters, end-of-semester reports, or accounting reports.

EQUIPMENT USED:

          Computer terminal, copier, typewriter, calculator and printer

 

SUPERVISORY RESPONSIBILITIES:

         

WORKING CONDITIONS:

 

Mental Demands:

Reading; ability to communicate effectively (verbally); ability to operate computer.

 

Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer terminal.

 

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.